Google Calendar and Rubu: the difference for organizations
Google Calendar is an excellent tool for personal and team planning. Rubu is designed for a different job: associations, schools, sports clubs and communities where many people with different permissions manage one shared programme. You can also use the two together.
| Topic | Google Calendar | Rubu |
|---|---|---|
| Main purpose | Personal and team planning, within a wide ecosystem (Gmail, Meet, Workspace). | An organization’s shared programme; every organization gets its own subdomain (name.rubu.app). |
| Who can edit what | Sharing permissions per calendar (view, edit, manage). | Per-category user permissions: in the same calendar a person edits only their own category (Pro). |
| Public page | You can make a calendar public and share a link or embed code. | A public calendar page at your organization’s own address, no sign-in needed (Pro); link it from your website. |
| Recurring events | Daily, weekly, monthly, yearly and custom repeats, including “nth weekday of the month”. | Daily, weekly and monthly repeats, including rules like “every 2nd and 4th Wednesday”. |
| Meeting notes | Events can carry a description and Docs attachments. | Event notes: per occurrence, end-to-end encrypted, shareable, PDF export (Pro). |
| Online meetings | Google Meet built in; Zoom through an add-on. | Choose Google Meet or Zoom, with a waiting room; the link is visible only to signed-in members (Pro). |
| Notifications | Reminders plus email and app notifications. | Reminders and instant change alerts, selectable per category, in the iPhone and Android apps (Pro). Events do not send email. |
| Price | Free for personal use; Workspace on paid plans. | Free plan (single user); Pro ₺249/month or ₺2,499/year, 7-day free trial on the web. |
The comparison is based on generally known public information; third-party products change over time.
What Google Calendar does well
- Deep integration with Gmail, Meet and Workspace; if you already use Workspace you may not need another tool.
- Keeping your personal calendar for work and private life in one place.
- Very broad device and third-party compatibility.
When Rubu is the better fit
- When you want to hand out edit rights per category: a coach edits their team, a committee chair their committee.
- When you want members to work in your organization’s own space without being tied to a Google account.
- When you want to publish the organization’s calendar as a public page at your own address and keep notes end-to-end encrypted.
- When a Turkish interface and an iPhone app on the App Store matter.
Use both: subscribe to Rubu from Google Calendar
On Pro you get a private ICS subscription link. Add it to Google Calendar (or Apple Calendar, Outlook) and your Rubu events appear in your own calendar and stay up to date. You manage the organization’s programme in Rubu and see your daily plan in Google Calendar. The subscription is one-way: Rubu is read into Google.
Frequently asked questions
Do I have to give up Google Calendar for Rubu?
No. On Pro you can add Rubu events to Google Calendar via the ICS subscription link; the two work side by side.
Can I import my Google Calendar events into Rubu?
We do not promise an import feature here. The subscription from Rubu to Google is one-way; you re-enter your recurring meetings in Rubu once as rules.
Is Google Calendar enough for a small team?
Often yes. Rubu’s design may fit better where many people with different permissions manage a shared programme and need a public page and notifications.
Is it free to try Rubu?
Yes. There is a Free plan, and you can try Pro free for 7 days on the web.